Facilities Admin Assistant

Location

This is a full onsite role. Our office is located at Arthaland Century Pacific Tower, 5th Avenue, BGC.

Role Hours

The expected working hours for this position are typically from 12:00 AM to 9:00 AM. Start times may vary between 8:00 PM and 12:00 AM depending on business needs and operational requirements.

About Point

✨ Real Impact, Real People: Our mission at Point is to make homeownership more valuable and accessible. Your work directly helps homeowners access their wealth, achieve financial flexibility, and realize life changing goals.

✨ Funding: With over $175M raised from top investors like Andreessen Horowitz, WestCap, Greylock, and Prudential, we’re scaling fast! You have the opportunity to join us at a pivotal stage.

✨ Game-changing Product: We're building a category defining company in home equity. We’ve earned a 4.7 Trustpilot rating and an A+ from the BBB, a testament to the value we provide to our 20,000+ customers.

✨ Great Place to Work: Our employees love working here! We are a Certified Great Place to Work and a Fortune Best Workplaces in the Bay Area.

✨ Hybrid Collaboration, Connected Culture: Based in the Philippines, this hybrid role offers flexibility while fostering strong connection through in-person moments, cross-functional teamwork, and a people-first culture that prioritizes collaboration, belonging, and shared success.

About the role

We are sizing up! Point Digital Finance, Inc. - Branch Office is seeking an enthusiastic, result driven, and customer focused Administrative Assistant!

Your responsibilities

• Support the daily upkeep and smooth operations of both serviced and leased office spaces.

• Maintain high standards of office cleanliness, hygiene, organization, and workplace readiness in alignment with office standards and inspection checklists.

• Conduct routine office walkthroughs and coordinate with building and facility personnel to ensure operational tasks are completed on schedule.

• Coordinate food orders, employee engagement activities, collaboration initiatives, and office-related events.

• Receive and monitor deliveries, courier requests, office supplies, and incoming equipment.

• Assist with asset management activities, including asset tagging, inventory tracking, receiving of goods, and movement of office equipment.

• Maintain accurate workplace inventory and office asset records.

• Process access badge requests for new hires, collect badges during offboarding, and maintain accurate access control records.

• Ensure pantry, hygiene, cleaning, and office supplies remain adequately stocked and replenished.

• Coordinate meeting room readiness, workstation setup, seating arrangements, and office event logistics.

• Liaise with internal teams, vendors, building administration, and external partners to support workplace operations and administrative requirements.

• Provide logistical and administrative support for office projects, operational initiatives, and branch activities.

• Support the IT Administrator with equipment receiving, asset tagging, workstation moves, office setup activities, and other approved operational support tasks.

• Assist in coordinating administrative requirements and document processing with government agencies such as Pag-IBIG, BIR, SSS, SEC, and local government units.

• Identify opportunities to improve workplace processes, administrative efficiency, and employee experience.

• Provide onsite or after-hours operational support when required by business needs.

About you

• Bachelor’s degree in Business Administration, Management, or a related field preferred but not required.

• 1–3 years of experience in office administration, facilities support, workplace operations, or administrative coordination within a corporate, BPO, shared services, or fintech environment.

• Strong organizational, coordination, and time management skills with high attention to detail.

• Strong written and verbal communication skills in both English and Filipino.

• Proficiency in Google Workspace and/or Microsoft Office applications (Excel, Word, PowerPoint).

• Ability to manage multiple priorities in a fast-paced and evolving work environment.

• Customer-service oriented with a proactive, dependable, and collaborative approach.

• Ability to handle confidential information with professionalism and discretion.

• Comfortable working independently and collaboratively across teams.

• Willingness to work onsite and support operational activities based on business requirements.

• Familiarity with collaboration tools such as Slack, Notion, or similar workplace platforms is an advantage.

NICE TO HAVE

• Experience supporting facilities, administration, or workplace operations in a corporate office environment.

• Familiarity with office inventory management, procurement coordination, and vendor management.

• Basic understanding of workplace safety practices and office compliance standards.

• Experience supporting office events, employee engagement activities, or workplace programs.

• Exposure to office setup, workspace expansion, or office relocation projects.

• Experience coordinating with government agencies and processing permits or business documentation.

Our benefits

• Competitive Pay: Market-leading salary with regular reviews and comprehensive health insurance for you and your dependents.

• Career Advancement: Structured development programs, certifications, promotion tracks, and access to an educational reimbursement program to support your career growth.

• Work-Life Balance: 18 holidays, and hybrid work options in a supportive environment.

• Support for Your Work: Get set up for success with company provided Mac equipment and monitor, and a one-time home office reimbursement to create a productive workspace.

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